The Power of Transparency: Unlocking the Benefits of an Open Book Policy

In a competitive business services industry, and as a leading provider of business services and workplace solutions, OT Group continue to demonstrate their expertise of working with the retail sector by securing a prestigious two-year contract with Pret A Manger, a renowned name in the quick-service restaurant sector.

The Power of Transparency: Unlocking the Benefits of an Open Book Policy

In today’s complex business landscape, transparency is more than just a buzzword; it’s an essential practice for building long-term relationships with customers. One of the best ways to ensure transparent business interactions is through an open book policy. An open book model can offer a range of advantages that can make working lives easier whilst ensuring the best value for money.

Here we detail the key features and benefits an open book policy can bring:

Sustainable Pricing Throughout the Contract

In the fast-paced world of business, nothing feels more frustrating than getting lured by a seemingly attractive deal that turns out to be a bait-and-switch. An open book policy aims to eliminate this problem. With an open book policy, you won’t see enticing, cut-throat pricing upfront only to be hit with large price increases later. The price you pay will align with operational costs, giving you a sense of stability and trust throughout the term of the agreement.

Increased Flexibility in Purchasing Ability

Your needs may change, and an open book model is designed to adapt. Whether you want to shift your focus to greener or more sustainable products, or if you need to switch up your product range, competitive pricing is already in place. There’s no hassle of renegotiating prices or setting up new core lists, allowing you to pivot your spending smoothly.

Benefit from Cost Improvements

Market fluctuations are inevitable, but with an open book model, you can rest assured any reductions in costs will be passed on to you. We’ve all witnessed considerable increases in the cost of raw materials over the past 18 months. As market costs are anticipated to decrease in the near future, an open book policy is one of the few that promises to pass these savings on to you.

Confidence in Consolidation

Are you juggling multiple suppliers for office supplies, facilities solutions, catering, PPE, or workwear? An open book policy offers you the luxury of consolidation. You can be assured that regardless of the product type, pricing will offer excellent value. This approach allows you to streamline your supplier base, saving not only on product costs but also reducing internal administrative overheads. Say goodbye to the lengthy, expensive tendering processes and the leakage associated with multiple ordering platforms.


An open book policy is more than just a pricing strategy; it’s a commitment to transparency, adaptability, and mutual benefit. By utilising an open book policy, you’ll experience these advantages first-hand, ensuring a business relationship that is not just transactional but transformational.

The Total Business Solutions framework managed by Pretium Frameworks and delivered by Office Depot offers an Open Book pricing option, giving framework users complete transparency on how costs are calculated.

A comprehensive breakdown of the three key cost elements, can be provided for all individual products helping users navigate a dynamic supply market and make more informed decisions.

Designed to support organisations with their day-to-day business needs, the framework streamlines the ordering and delivery of a range of business supplies and services into one supply contract.

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